Webster Parish Clerk of Court
Holli Vining is the Webster Parish Clerk of Court. The official clerk biography states that she was elected in 2004, began working in the office in 1990, and served in each department before becoming clerk. Her office is unified for Webster Parish district court and parish record functions, so one clerk office handles civil, criminal, probate, marriage, recording, jury, election-related, and certified-copy work.
The clerk biography also explains why Webster Parish has strong digital access channels. It credits Vining with expanding online public records, eRecording, electronic imaging, birth and death certificate availability, website communication, and imaging of more than one million public documents. The biography says she received a national Trailblazer Award in 2016 for eRecording leadership.
Webster Parish Clerk of Court
Clerk: Holli Vining
410 Main Street
Minden, LA 71055
P.O. Box 370, Minden, LA 71055
318-371-0366
websterclerk@yahoo.com
Monday-Friday, 8:30 a.m.-4:30 p.m.
The official clerk biography source documents the local technology and records initiatives behind Webster Parish Clerk of Court access.
Those initiatives explain why online records exist, while still leaving certified and sensitive records with the clerk office.
Webster Parish Clerk Duties
The Webster Parish Clerk of Court is both a court record office and a parish record office. Civil pleadings, criminal filings, marriage licenses, certified copies, recording, child support contacts, jury records, election functions, and vital-record access all appear in the clerk's published department structure. Court filings that need a judge's signature must be submitted to the clerk before they go to the judge.
- Civil filings, civil search certificates, copies, certifications, and court schedules.
- Criminal records, criminal background searches, copies, minutes, certifications, and expungement payments.
- Marriage licenses, certified marriage certificate copies, and Louisiana birth and death certificate access.
- Recording and eRecording for land and instrument records, plus copy and cancellation forms.
- Jury service administration, jury pay, jury terms, exemptions, and election-related functions.
Department emails help route requests: civil uses webstercivil@yahoo.com, criminal uses webstercriminal@yahoo.com, marriage and birth records use webstermarriage@yahoo.com, recording uses recording@websterclerk.org, and child support uses websterchildsupp@yahoo.com.
Request Webster Parish Certified Copies
Certified copies are needed when a receiving agency or court requires proof that a record came from the custodian. A plain online image may be useful for research, but a certified marriage certificate, certified civil judgment, certified criminal minute, or certified recorded instrument carries the clerk's certification. Requesters should name the record type before paying because civil, criminal, and recording copy costs differ.
- Identify the record type: civil, criminal, marriage, probate, recording, birth, death, or jury-related.
- Gather the case number, instrument number, party names, approximate date, and document name if known.
- Contact the correct department by ClerkNet, counter, phone, mail, or department email.
- State whether the copy must be plain, conformed, or certified.
- Confirm the page count, certification cost, mailing charge, and accepted payment method.
- Keep the receipt or request details until the clerk completes the copy.
For clerk-held records that are missing online, use a public-records fallback with enough detail to identify the file. If the record is sealed, expunged, juvenile, adoption-related, or tied to medical or incapacity facts, the clerk may limit access or require a court order.
Webster Parish Request Fields
The research did not locate a single universal Webster Parish Clerk of Court request form for all records. A good request still follows a consistent field set. More detail reduces delays, especially when a person lacks a case number or asks for older records.
| Field | Required | Notes |
|---|---|---|
| Case or instrument number | Helpful when known | Use the number from a pleading, notice, ticket, judgment, or recorded document. |
| Party names | Yes | Use full names and roles, such as plaintiff, defendant, spouse, decedent, or grantor. |
| Record type | Yes | Civil, criminal, marriage, succession, recording, birth, or death. |
| Approximate date | Helpful | Filing year, marriage date, recording date, or judgment date helps narrow the search. |
| Copy type | Yes | Plain, certified, conformed, extract of minutes, or certified recorded copy. |
| Delivery method | Yes | Counter pickup or mail, with mailing address if needed. |
| Requester contact | Yes | Phone or email for fee questions and file-location issues. |
Webster Parish Clerk Fees
The clerk publishes different fee schedules for civil records, criminal records, recordings, marriage licenses, vital certificates, and probate-related civil deposits. Fees below are drawn from the local clerk pages, and they should be confirmed before payment when a request has many pages or needs mail service.
| Item | Amount |
|---|---|
| Civil search certificate, 15 years | $15 |
| Civil copy | $1 per page |
| Civil conforming copy | $3 each |
| Civil certified copy | $5 each |
| Criminal background search, 10 years, 26th JDC Webster only | $20 |
| Criminal copy | $1 per page |
| Criminal certification | $5 each |
| Extract of court minutes | $10 each |
| Marriage license | $27.50 |
| Certified marriage certificate copy | $5 plus $0.50 mailing per transaction |
| Birth certificate | $34 |
| Death certificate | $26 |
Recording copy charges are separate: recorded copies are $1.50 per page, conformed copies are $5 plus copy fees, certified copies are $10 plus copy fees, and notary service is listed at $10. Standard recording fees also include the LCRAA Portal fee and indexed-name limits.
Webster Parish Criminal Records
The Webster Parish Clerk criminal department source states that fax filings are not accepted in criminal matters. Its criminal background search is narrow: it covers 10 years and applies only to the 26th Judicial District Court for Webster Parish. It is not a statewide criminal history check, and it is not the same as a sheriff booking record.
The criminal department source helps separate clerk-held Webster Parish criminal records from state police criminal history records and jail roster data.
Expungement payments are split among agencies. The clerk lists Louisiana State Police, the 26th JDC District Attorney, Webster Parish Sheriff, Webster Parish Clerk of Court, and in DWI conviction cases the Office of Motor Vehicles. The clerk also says it cannot provide legal advice or expungement forms.
Webster Parish Recording Records
The Webster Parish recording source cites Louisiana standardized recording fees under La. R.S. 13:844 and Act 173 of 2017. Most recorded documents include up to 10 names indexed, one certified copy, and the $5 LCRAA Portal fee. Additional names, oversize pages, maps, plats, debtor fees, and cancellation filings can change the total.
Recording records are different from court case files, but ClerkNet may expose both case and instrument search routes from the same clerk ecosystem.
Webster Parish Vital and Jury Services
The clerk provides access to Louisiana birth and death certificates for eligible requesters. The birth and death certificate source lists costs, requester categories, identification rules, and wait-time cautions. Most certificates are available within 15 minutes, but some older birth records can take longer, and newer births or deaths may not be available right away.
Vital-record access is a clerk service, but it has eligibility and ID rules that do not apply to ordinary court records.
The Webster Parish clerk jury-service source covers jury qualifications, exemptions, term length, compensation, mileage, and dress. Webster jurors report under local court instructions, and jury pay is listed as $25 per day, with mileage for jurors living outside Minden city limits.
Jury service is part of the clerk's public-facing work even though it is not a case lookup or certified copy request.
Webster Parish ClerkNet Access
Online access starts with ClerkNet for public search modules, e-filing, e-recording, civil records, civil dockets, and searchable public record routes. The public app bundle references search labels for cases, instruments, name, party, and date. Login, password reset, public profile, and terms components also appear, so deeper document access may depend on account status or record type.
Direct clerk channels still matter. In person, use 410 Main Street in Minden. By mail, use P.O. Box 370, Minden, LA 71055. By phone, use 318-371-0366. For record-specific email, use the department address rather than the general mailbox when possible. For a broader view of case lookup, start with Webster Parish court records and then return to the clerk when certified copies are needed.
ClerkNet does not replace every office function. The public app can help locate a case, civil docket, instrument, name, party, or date route, but the research did not verify open public access to every document image without account interaction. For sealed, juvenile, expunged, adoption, mental health, or older paper records, the clerk's department channels remain the safer access path.
That fallback is especially useful when a certified copy must be mailed, when a search certificate is needed, or when a record spans both a court case and a recorded instrument. It also helps confirm current fees before payment.